Japanese Society of Hepato-Biliary-Pancreatic Surgery

Annual Meeting
Official Journal

Application Guidelines

Update: January 29, 2024

Japanese Society of Hepato-Biliary-Pancreatic Surgery (JSHBPS)
Observership to Japan Program for 2025

Purpose of the Program:
The Japanese Society of Hepato-Biliary-Pancreatic Surgery (JSHBPS) with the aim of improving and developing the general academic research and knowledge on the hepato-biliary-pancreatic surgery established “Observership to Japan Program in 2015. It facilitates three young doctors living in the Asia-Pacific region with a short-term studying opportunity at the Japanese facilities. The main roles of the Society include matching the requirements of the international students with its facilities and providing a grant (500,000 yen) to them.

The criteria for entry are as follows:

  • Candidates should be a member of either the Asian-Pacific Hepato-Pancreato-Biliary Association (A-PHPBA) or the Hepato-Pancreato-Biliary Association (HPBA) of his or her home country. (A junior member of the A-PHPBA or HPBA may also apply.)
  • Candidates should be under 40 years of age.
  • It is desirable that candidates have submitted papers to the Journal of Hepato-Bilially-Pancreatic Sciences (JHBPS) either as a first author or a co-author.
  • It is desirable when a mentor of the host facility to which the candidats belongs knows a mentor of the facility (a professor, etc.) at which the candidates wishes to study in Japan.
The selected candidates should aware below:
  • Selected candidates agree with the purpose of this Program above. To improve and develop the general academic research and knowledge on the hepato-biliary-pancreatic surgery, selected candidates will cultivate the mind of academic research in the host facility. In this regard, it is not allowed to visit and observe the other facility rather than the host facility.
  • Selected candidates agree with the term of the program; normally, the term is less than 90 days, the period of validity of a short-term visa (valid from the beginning of April to the end of June, 2025).
  • Selected candidates should submit an abstract to the annual meeting of JSHBPS after receiving a letter of acceptance from the Society. The deadline for submission of abstract for each meeting is normally the end of December; the meetings are held in June of each year.
  • Selected candidates should attend the annual JSHBPS meeting during this program.
  • The grant 500,000yen will be given to the selected candidates in Japan. In addition to what precedes, free registration for the annual JSHBPS meeting and a one-night accommodation near the venue will be provided. (JSHBPS and the host facilities will not cover any other things rather than the scholarship 500,000 during your stay in Japan.)
  • Selected candidates will be responsible for the expenses related to your own health impairments, damages caused to others’ lives and property during your stay in Japan. In this regard, it is essential to procure a medical insurance/life insurance/personal liability insurance either of your home country or Japan. The selected candidates shall have to send a copy of certifications he/she receives from the insurers within one week after the commencement of his/her training in Japan to the Secretariat of JSHBPS.
  • Selected candidates should write and submit a report entitled “Observership to Japan: what I experienced in Japan and what I will practice in my country” after finishing the observership program. The report will be published in the newsletter of Journal of HBP Sciences (JHBPS).

To apply for the Observership to Japan Program 2025

Please send the items below to the secretariat of JSHBPS (info@jshbps.jp) via email by Friday, May 10, 2024.

  1. The application (You can download the designated application from here.)
  2. CV
  3. ID Photo data (less than 2 MB)
  4. A sealed letter of recommendation
  5. A document of identification (Any proof of your age)
  6. The title page of papers submitted to JHBPS (if applicable)

Please note:

The JSHBPS secretariat will announce successful candidates in a letter to each applicant by the end of September 2024. The institution of choice where selected candidates will pursue the program will be announced by the end of November 2024.